Records Retention Analyst
Job Title: Records Retention Analyst
Department: Police
Reports To: Records Supervisor
Open Date: October 9, 2019
Close Date: October 28, 2019
Hiring Salary: $15.70 - $20.06 per hour, DOE
Salary Range: $15.70 - $23.55 per hour, DOE
To Apply Click Here: http://apps.meridiancity.org/jobs/
Job Summary:
To cover all aspects of recordkeeping from creation, management, control, storage and
disposition, through an in-depth area of recordkeeping technologies. Examines and evaluates
records retention schedules and government recordkeeping requirements to determine
timetables for transferring active records to inactive or archival storage, for reducing paper
records to electronic storage form or for destroying obsolete or unnecessary records. Examines
and evaluates digital and physical evidence to determine timelines for destruction. Confers with
records personnel, supervisory personnel, City and County legal personnel, investigation
personnel and other stakeholders to establish timelines for records retention schedules based
on Idaho State Statutes and City Ordinances.
Essential Duties &; Responsibilities:
Uses computerized analytic tools to create charts, maps, timelines, and link diagrams for the
purpose of demonstrating analytical findings, including target relationships and time sequence
of events; Performs inferential statistical analysis of relevant historical and current crime data;
Prepares statistical reports;
Confers with departmental personnel to report on findings and trends;
Assists in departmental needs assessment evaluations and strategic planning processes;
Will coordinate records retention of police information throughout the department. This will include retention management; daily research and review to process and update police records
in records, evidence, BWC, court information within multiple information systems, etc.;
The complete workflow for those tasks affecting retention will cover many things like case
closings, adjudications, PA review & updates (ADA PA, City PA & JUV PA), daily research and
processing for records retention records; May function as a liaison between the Meridian Police Department and other crime analysis units in the area;
Any other duties or responsibilities as may be assigned or determined including training and
mentoring of other crime analysts.
Job Specifications:
An Associate’s Degree from an accredited college or university, preferably in criminal justice or
related research field, and/or 2 years of practical experience in crime analysis, data collection
and computer operations.
Knowledge, Skills &; Abilities:
Records management and maintenance methods and principles;
State and municipal administration and recording regulations, practices, policies and
procedures; Official and original records and documents organization, maintenance and system policies,
procedures and techniques; Customer service methods and communication techniques;
Modern office equipment procedures and practices;
Automated and database system methods and practices; proper grammar, spelling and
punctuation; and standard office practices.
Certifications:
ICRM Certification-Institute of Certified Records Manager (ICRM);
ARMA Certification-Association of Records Managers and Administrators;
Association of Records Managers and Information Management (RIM).
Work Environment and Physical Demands:
Work is performed primarily in an office environment with a moderate noise level. The employee
in this class is frequently subject to inside environmental conditions which provide protection
from weather conditions but not necessarily from temperature changes, and is occasionally
subject to outside environmental conditions; Constantly requires sitting at a desk for long hours up to eight (8) hours and the ability to lift up to ten (10) pounds; Constantly requires clarity of speech and hearing, which permits the employee to communicate effectively; Constantly requires the repetitive movement of the wrists, hands, and/ or fingers; Constantly requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
Travel Requirements
Local travel is occasionally required;
Some in-state and out of state travel may be required for training.